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Pagico 8

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Posted by MadaboutDana
Jan 29, 2018 at 07:33 PM


After several years of watching Pagico, unsure at first whether it would survive (given its then complexity), I have finally been impressed enough to move our entire team over to it.

Why do I mention it in an outliner forum? Well, Pagico is a very powerful information management app with many of the features that make our finest outliners sing!

There are multiple views on your information (including timeline and calendar views).

There is folding galore (you can fold tasks, notes, events/appointments and other stuff. The timeline view does folding beautifully (so you can unfold projects to see their subtasks etc.) It also allows you to instantly reschedule tasks by dragging and dropping them along the timeline - and does this better than many timeline-focused apps.

There is nested tagging, plus smart collections (which can be put together from tags or anything else you fancy).

There are projects with subtasks, as well as an inbox. You can link pretty much anything to pretty much anything else.

Finally, for those who miss these things, it allows you to add as many files to notes/tasks etc. as you could possibly want.

The user interface has been hugely streamlined since the early days of Pagico (I notice we first mentioned it in the forum back in around 2014); it’s much less “busy”, much more user-friendly.

The price for a team workspace (including the software) is really very modest, considering what you get.

And they’ve just updated their rather cumbersome iOS app, which has turned from ugly duckling into swan.

Cool, eh?



Posted by bigspud
Jan 30, 2018 at 04:49 AM


Thanks bIll,

I used pagico back around v5 - saw the breadth of potential, but gosh it was cumbersome to get work done. On your recommendation, I may well jump back in!


Posted by bigspud
Jan 30, 2018 at 05:05 AM


even the alfred workflow as an extra is appreciated!


Posted by Dellu
Jan 30, 2018 at 08:56 AM


The timeline cannot be modified—-either 6 weeks, Quarterly or yearly. I was trying to plan on weekly basis. Last time I tried, Pagico was too rigid for planing on the weekly basis.


Posted by MadaboutDana
Jan 30, 2018 at 10:49 AM


About the timeline: Well, that’s true, and at first I too was a bit irritable about it, because as an inveterate CRIMPer, my first impulse was to customise it to my own preferred timeframes.

But actually, the 6-week thing is, as far as I can tell, completely arbitrary. In practice, it actually shows you 3 weeks at a time, so you get a perfectly clear view of the next few days regardless of the “6 week” scrolling window. If you want to drill down into a single day, you simply use the “Calendar” view. If you don’t like either of them, there’s also a simple and very clear “List” view.

I long ago dismissed that as a weakness, and actually find the simple layout of the timeline view a major strength. In fact, I use the timeline overview by default, along with the nice “smart collections” views (each tailored view has its own timeline, incidentally, so you can focus on specific timelines by putting multiple projects together in a collection - this is an extraordinarily useful feature).

Pagico is unusual in that it’s available for both Mac and Windows. The new iOS Pagico Mobile client is a vast improvement on the former Pagico Plus. I don’t think there’s an Android version, however.

Syncing has also improved since the last time I used it - it had to!


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