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Looking for information manager that combines strengths of X1, Evernote, TreeProjects, GloboNote, My Notes Keeper, Clipboard Help & Spell,

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Posted by MotionTwelve
Nov 7, 2014 at 07:50 PM



First of all I would like to say hello to everyone as this is my first post.  I was introduced to OutlinerSoftware through DonationCoder where I’ve been also searching for recommendations.

To provide a quick overview, I am looking for a personal information management software that combines the following features that I’ve greatly enjoyed with other apps:
- fast-as-you-type search with multi keyword highlighting (different color per word) similar to X1 search
- note title fast-as-you-type filtering like in TreeProjects
- Builtin file viewer and indexer of most popular document files including PDF, DOCX, XLSX, XLS, PPT, etc similar to X1 utilizing Outside In libraries from Oracle (previously Stellent).  If a document file needs to be edited, there should be an option to edit using the native app (i.e. MS Word, MS Excel, Acrobat, etc).  Once the edits are made, the updated file should be automatically saved in the manager’s database (similar to Evernote or TreeProjects)
- Rich text editing of notes with advanced table support (merged cells, cell margins, hide borders, border styles, etc) and basic image editing tools (crop, rotate, resize, border shadow, draw shapes on top, etc).  So far My Notes Keeper would be the winner in this category but it’s still lacking image editing
- create sticky note using a global hotkey - each sticky note should have full rich text editing capabilities (including images) and should be displayed in its own minimalistic windows, similar to GloboNote and Notezilla (both lacking advanced table features and image editing).  Once a sticky note is closed, double-clicking on it in the main manager should bring it up again in its own minimalistic window with always-on-top, roll up and transparency options
- automatic capture of clipboard content including text, images, web pages, etc. and saved in a specified folder inside of the manager’s database.  Clipboard Help & Spell does this very well but is lacking rich text editing.  Also, global key to paste text as plain.
- Portability would be a plus
- Alarms and flags (similar to GloboNote)
- rearranging of notes by drag and drop (custom), date, alphabetical, etc (similar to TreeProjects)
- would be ideal to have each note saved in it’s own encrypted file for easy synchronizing using services such as google drive or dropbox. Having to synchronize one huge database file every time there is a small change would be a mess.
- database encryption like in TreeProjects

I know this is asking for much but it never hurts to have dreams :-)
Looking forward to all recommendations.



Posted by Calep
Nov 8, 2014 at 09:18 AM


you forgot to mention another feature : cleaning home


Posted by Dr Andus
Nov 8, 2014 at 12:28 PM


MotionTwelve wrote:
>I am looking for a personal information
>management software that combines the following features that I’ve
>greatly enjoyed with other apps

An alternative option, in case you can’t find such a software that can do it all (I don’t know of any), is to find the two or three software that can do most of these features and then link them to each other to form a **toolchain** supporting your desired workflow via

* URL links from one item or file in one application to another item or file in another application

* compatible export/import formats

* AutoHotkey (or similar) scripts to automate transfer of info

* copy and paste


Posted by Paul Korm
Nov 8, 2014 at 12:50 PM


@MotionTwelve, interesting list

“information manager”—a post-it note and pencil combo is an “information manager”.  What specific tasks are you looking to do?  Research?  Project management?  Write a novel? 


Posted by MotionTwelve
Nov 8, 2014 at 03:38 PM


Cleaning my house and a back massage would definitely make it perfect.  Lol
I know my wish list is over the top but there must be others with similar needs.  The main feature for me is being able to quickly take down a note without losing focus of the main task at hand.  Therefore, a hotkey to instantly create a sticky note would be ideal.  However, I would still like to have management ability for organizing and retrieval.  So far the only powerful information manager that I could find that also has sticky notes is AML Pages.  Overall it’s a great package but two areas that it struggles with is importing document files (pdf, docx, xlsx, etc) and outdated search.  Other than that it basically covers my needs.  I think being able to undock individual notes in their own simplified windows like in AML Pages is so crucial when multitasking.  Since it supports plugins, I am hoping they can add a powerful internal document viewer. I already made a suggestion on their site.  Also, basic image operations like crop, rotate, resize, border could be implemented for visual note takers like myself.


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