I bring this over from the other forum http://www.mypersonalproductivity.com/messages/viewm/6

MadaboutDana wrote:

I have to admit that I've yet to find the perfect task list manager! We use
Wunderlist at work, because it's free, cross-platform, and has a good web client
(actually, despite the cross-platform clients available, most of us use the web
client, which is fast and efficient).

[snip]

As you
will, by now, have gathered, for me a task list manager has to be shareable/multi-user
- I have to laugh every time I see yet another complicated to-do app targeting
individuals: there are thousands of them out there already, many of them very good,
but very few of them are multi-user.

My own (current) choice for a shared task manager is Checkvist http://checkvist.com It is a 'previous generation' web app, but very straightforward, and can be operated via keyboard. I grew in love with it recently, when I had to brainstorm on a strapline with three other people, each one located in a different site. I created a shared outline and each one contributed their ideas concurrently while we were in teleconference via Skype. None of the others had used it before, but they have been using it ever since.

Wunderlist is a wonderful application and completely cross-platform, but the deal breaker for me is that it doesn't allow subtasks. Another shared task manager which has received attention but also doesn't provide subtasks is Asana http://asana.com/ , mentioned in its own thread here http://www.outlinersoftware.com/topics/viewt/3349/0/asana-is-out?free-collaborative-task-manager

GQueues http://www.gqueues.com/ is an excellent personal task manager, supporting unlimited levels of subtasks; its collaborative features are slowly advancing, but still need work; for example, while you can access a shared task list, the shared tasks do not appear in the same smart lists (e.g. Today) as your own.

Thymer http://www.thymer.com/ is another personal favourite, worth checking out. It has a beautiful and streamlined interface, with some powerful project management features, so its pricing will look rather high if you're just looking for task management.

Alex, I dub thee King Collaborator

(and bow to your superior recommendations)

JBfrom wrote:

Alex, I dub thee King Collaborator

Thanks :-) And I name thee Knight of A Thousand Tasks!

One more (worthy) contender: Thinklinkr http://thinklinkr.com actually announced here by its developers two years ago http://www.outlinersoftware.com/topics/viewt/1312/

Development has not proceeded much since then, but at least the product is still there and does what it says.

In that thread you will find references to other offerings namely http://www.thinkfold.com/ (still in Beta) http://checkvist.com (mentioned above) http://listas.labs.live.com/ (no longer available) and http://loosestich.com (no longer available).

The termination of Microsoft Listas goes to show --once again- that the size of the company behind a product says nothing of its viability http://en.wikipedia.org/wiki/Microsoft_Live_Labs_Listas

At the time there were several other products that have now been terminated, significantly reducing the choice of online outliners, e.g. Treedolist.com and iOutliner.com Their domains are apparently for sale. Note: as far as I remember, these were not collaborative applications.

And hereby a new contender YATA (Yet Another Task Application) http://yata.in

In their own words: "Goal is to bring the power of emacs Org Mode into the modern age"

Alexander, et. al.,

Any updates to this thread. Our small agency just hired a new executive director who will be working remotely. It would be helpful, though not crucial, to find a cloud-based team collaboration service that provided the following:

- team calendar
- team project list
- document sharing/collaboration

And not too expensive. Any thoughts?

Thank you.

Steve Z.

Hi Steve,

The latest version of Asana (with its new Calendar function) would do the job very nicely.

Having decided to abandon Skype for business communications (following updated T&C), we've just started using Slack. It's very cool, although it doesn't have a calendar function (yet!).

Cheers,
Bill

Thanks, Bill. I'll check Asana out.

Steve Z.

I can't get that link to work. My problem?

I use Todoist and share my tasks with two colleagues at work

It works for my needs although for some strange reason the assigning tasks to individuals through with the assign feature is very poor as you cannot filter individual people, you can only see all the assigned tasks
I create labels ( with @ sign ) and it works well

It does not have a dedicated team calender but adding dates to tasks works well
The document sharing is there but I don't use this option

Andrew

Stephen Zeoli wrote:

Alexander, et. al.,

Any updates to this thread. Our small agency just hired a new executive
director who will be working remotely. It would be helpful, though not
crucial, to find a cloud-based team collaboration service that provided
the following:

- team calendar
- team project list
- document sharing/collaboration

And not too expensive. Any thoughts?

Thank you.

Steve Z.

I used Todoist for a period, though never as a collaborative tool. Its greatest strength, in my view, is the wide diversity of platforms for which Todoist has apps or plug-ins, bridging the Android/Windows/Mac/iOS divides. In its premium form, it is also (relatively) inexpensive.

Its greatest weakness is that it lacks start-dates. That won't matter if your typical task is likely to last only a few hours or minutes. But if your tasks typically last days, that becomes a problem. Without start-dates, you risk missing deadlines. There are ways round this, but they feel artificial, and require extra input. That is why I gave it up.

Stephen Zeoli wrote:

- team calendar
- team project list
- document sharing/collaboration

Another option might be a shared Google Calendar, shared Google Sheets for the project/task management (alternatively WorkFlowy for to-dos), and Google Drive for document sharing/collaboration.

Another option might be a shared Google Calendar, shared Google Sheets
for the project/task management (alternatively WorkFlowy for to-dos),
and Google Drive for document sharing/collaboration.

Along the same lines, Google Groups have evolved quite a bit and might now fit the bill:

http://www.makeuseof.com/tag/10-ways-to-make-the-most-of-google-groups/
https://sites.google.com/site/textsandtools/techtutorials/google-apps-for-educators/google-groups

HTH !

Pierre