Your System - Functions and Apps That Fulfill Them

Posted by Dellu
Feb 9, 2019 at 07:40 PM

Paul Korm wrote:
Nice topic. My tweaks of the original list.
> >1. Brainstorming :: iThoughtsX and/or Curio (on Windows: MindManager)
>2a. Random Notetaking :: Bear (sometimes Curiota—but not much)
>2b. Intentional Notetaking :: Agenda
>3. Scheduling :: Fantastical 2 and DropTask (feeds Google ->
>Fantastical)
>4. Task Management :: OmniFocus 3 and DropTask
>5. Thought Processing :: TheBrain 10 and Curio and Tinderbox
>6. Knowledge Archive :: DEVONthink Pro Office and Evernote
>7. Project Knowledge :: I’m not sure what this category means vs.
>“Knowledge Archive”
> >8. Mail: Apple Mail (macOS) and Outlook (Windows 10)
>9. Writing: Word (mainly Windows 10); Ulysses (sometimes)

Compartmentalized lists like this sound interesting. I also have a similar system. But, unfortunately, it is a huge burden of productivity because the division is often unclear; and the movement from one system to the other hinders the productivity.

An efficient system would have all the core processes in one place.

- Your brainstorming leads to ideas—> may to ideas that grow to extended writing. Should I stop there and move to the other app or keep on writing in the brainstorming app?

- random notes (Curiota) sometimes grow to extensive articles. Shall I stop writing in Curiota and move the note to Tinderbox as soon as it grow to few pages? When do you decide to move the note to another app?

- formal (intention note taking) sometimes end up being informal (too short). The division is also exhaustively difficult. How do you differentiate the random note from the intentional note? Can a random note be completely unintentional?

aren’t the random notes, intentional notes & brainstormings thought processes? Isn’t there any thought process in writing a note?

Too many tools—> too many decisions to make—> waste of time and brain power.
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