Sharknader
2/19/2018 8:48 pm
dan7000, do any of these scheduling apps integrate with Trello?
dan7000 wrote:
dan7000 wrote:
Re: The problem of tracking depleting time resource and re-allocating
accordingly:
This is one of the main problems I try to solve with my scheduling. I
need to be able to know if I have overcommitted myself and, if so, move
deadlines back / delegate / get help. And the answer to that question
changes constantly based on unexpected new tasks and distractions,
shifting priorities, shifting deadlines, and changing task durations
(especially if my estimates are not accurate).
I've posted about this a couple times here over the years. And I've
tried numerous software solutions to solve the problem. I use software
that automatically schedules my tasks for me based on various rules
(different software allows different rule complexity). So it's a task
manager and calendar, and each task has scheduling rules associated with
it. I see if the software can successfully schedule everything based on
the deadlines I have given it. If it can't, I have to make changes. If
it can, I either get to work.
Here is the list so far of software that does this:
TimeTo (ancient/Windows)
AboveAndBeyond (essentially TimeTo)
Focuster (new, web-focused with ios app, getting better all the time,
not very complex rules which is good for some, not for others)
SkedPal (my current tool. Very granular rules. Tasks can be assigned to
time maps you define, e.g. "weekend 9-6" or "monday afternoons." Complex
recurrence options.)
Sheldomize (web based, some odd quirks)
TImeful (defunct, ios/web. The best of breed in some ways, bought by
google apparently to kill it.)
Timeline (excellent, very flexible and complex rules, but it's a
Windows-only outlook plugin so you are stuck in that environment but can
view the results anywhere you can view outlook tasks and calendars).
There are a few others, including some that are Android-only. I have
notes on all of them in Evernote but don't have time to look them up
(according to Skedpal :))
But here is an example. I planned to work this weekend because i have a
big deadline Tuesday morning. On Saturday morning Skedpal was filled
with red icons telling me I couldn't get everything done. So I deferred
a bunch of tasks to after Tuesday. Still red icons. So I changed some
tasks to my "emergency: work til 2 am" time map. That worked. All the
red was gone. Still on track for tomorrow morning.
Skedpal also lets you have settings for mental breaks, gaps between
tasks depending on task length. But I also add a task called "emerging"
that's one hour long each day in the afternoon just to cover me for
unexpected things that come up. I mark that task done at around 3 every
day.
