Sohodox Review

Posted by 22111
Sep 13, 2013 at 05:34 PM

Thank you!

My review was triggered by a mention of this Sohodox bitsdujour offer on page 5 of this DMS thread

http://www.outlinersoftware.com/topics/viewt/4713/15

when in fact, on page 4 of that same thread, there are highly interesting posts of both MadAboutDana and Slatibartfast that both I cannot recommend enough.

As I have said today in the “other” thread, totally off-topic there,

http://www.outlinersoftware.com/topics/viewt/5083/30

there is a life-long discrepancy between a “natural/systematic position” of almost anything in your data repository, and your “processing needs”, and (without this being an answer to the question how to divide it all up), perhaps I can say that a good start for every system would be:

- have physical folders / ranges of folders for your taxonomy

- then have virtual folders for processing; you could replace those virtual folders by tagging structures if you prefer

Clear distinction between “position within the taxonomy” and “processing” is certainly a very good start, and is mandatory as I see things at this very moment. I am aware that this means LOTS of referencing, and of cutting up, but then, I have never seen any working system in which “filing by processing needs” (which theoretically should avoids lots of clutter) does not create total chaos.

It goes without saying that in very standardized environments, “taxonomy” and “processing” could be more or less synonymous, for a good part, but in every workflow where some elaborate, individual processing is done, strict compliance of taxonomy for the repository seems to be mandatory in order to avoid your getting lost in your data, be it physical or electronic, hence the need to overlay that taxonomy by a second, process system, that multiplies the first system several times in its various virtual levels.