Document Management Systems

Posted by Slartibartfarst
Jan 28, 2013 at 03:42 AM

Posted by Daly de Gagne, Jan 26, 2013 at 10:59 PM:
...The free version of qiqqa only handles pdf files, but I believe the paid version handles other document types.
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As a KM (Knowledge Management) tool, Qiqqa (which is an academic Reference Management system) is a superb product. I use it a lot, and have only so far needed to use the FREE version.
There are 3 “editions” (versions): (http://www.qiqqa.com/About/Editions)
1. FREE - uses a local (client-based) library.
2. Premium - a PAID version (uses a local and a “cloud-based” library ).
3. Premium Plus - a PAID version (uses a local and a “cloud-based” library ).

By the way, there is a useful comparison between Qiqqa, EndNote Zotero and Mendelay here: http://www.qiqqa.com/About/Compare

The FREE and PAID versions of Qiqqa currently seem to be focussed on only PDF format files, but the Premium Plus version can convert Word documents to PDF.
The “cloud-based” library and collaboration features are a major difference between the FREE and PAID versions.

There is another system worth relevant mention here, and that I use a lot for multiple document formats - including PDFs - the FREE Calibre e-Book (Personal Library/Document) Management system copes better than most (including PDF, Word and various eBook formats) - see Mini-Review here: https://www.donationcoder.com/forum/index.php?topic=29691.msg275706#msg275706

You can use Qiqqa and Calibre to augment KM, because, though they overlap in some ways, they are different creatures and complement each other. For example, they both help me to achieve the objective of improved KM on my client devices (usually laptops).
Qiqqa’s highly accurate OCR scanning features of imaged PDF files are especially useful. Many PDFs are essentially a collection of images of text (documents), so the text is effectively locked away because no program can search their text, or allow you to copy and paste - unless you first use OCR - e.g., Qiqqa’s powerful built-in OCR. You can then perform fast full-text searches, copy text, get automatic abstracts, keyword extraction, and so on, on the OCRed documents in the Qiqqa library.

Qiqqa does not lock you in, and enables you to copy your entire library to a combined BibTeX file for import elsewhere. All your PDFs are included with smart links in an html page, so you can easily access them by tag, author, and title, even without Qiqqa.
You can also backup all your Qiqqa work at any time for any reason to a zip file.
Refer: http://www.qiqqa.com/About/Features (Export)

Calibre is great as a document library management tool - it can also strip DRM (Digital Rights Management) locks from proprietary formatted ebooks, and save them in different (Open) formats. This restores freedom of control and use to you as the document owner, and enables you to read documents on different ebook reading devices/software. (No more lock-in.)