Document Management Systems

Posted by Graham Rhind
Jan 27, 2013 at 05:23 PM

Gary, you more or less outlined my own thinking about this.

I use PaperPort as a scanner front end and do look regularly at document management software, but they all require a lot of discipline to make them useful, reading in documents and tagging them, and they are all really overpriced. I can’t see anything much in a product like My Digital Documents that I can’t do in, for example, TreeProjects. That said, the same discipline is required to use that program too, and it creates files that (on my system) are too large to exchange with other computers via Dropbox/Skydrive/Google Drive etc.

With OneNote, because it creates file per section, that’s no problem, and synchronising across a network is a doddle. So I, like you, put documents into OneNote for archiving (when I remember to ...). Tagging is not done optimally in OneNote, so you have to think of some very clever tags to make it useful, so I may end up trying alternative tagging programs as well.

Graham