Document Management Software Question

Posted by Jack Crawford
Sep 1, 2011 at 11:20 PM

Andrew

As you say there are a lot of solutions out there but you need to tailor it to your requirements. If you haven’t already done so, I would start by trying to answer a series of questions such as:
- what is the total volume of documents I want to scan
- are there are a lot of larger size documents (you mentioned engineering plans) - you may then need a large format scanner
- what sort of resolution do I need (would people be expected to read plans via the software)
- do I need full OCR or just images
- what budget have I got
- is this a standalone system or does it need to be part of the corporate network/system
- is it a once off backlog or achiving exercise or do you want to set up an ongoing document management system

And so on.

I would then research the options - not just online but find out what like sized competitors are doing or what the professional association recommends.

Finally I caution against just going out and buying some scanning software and then trying to craft a solution around it. You need the complementary hardware and software from day one.

Good luck. It sounds like a big job.

Jack