Document Management Software Question

Posted by Andrew Mckay
Sep 1, 2011 at 08:27 PM

I have taken it upon myself to sort out our archives room at our company. No one in the firm has any interest and up until now we have not had any system for managing and archiving old projects. Information has literally been shelved in an archive room and shelves and you go look for the information.

One of the systems I want to start with will be to electronically scan documents and drawings. I have no experience of any type of software that we could use for managing scanned electronic documents. On a personal level and on the home front I have to admit I have enjoyed Evernote, it did at least give me an introduction into tags if nothing else but I suspect this is not the best option.

The amount of scanning is hard to gauge at this stage. Only once I begin clearing the room will I get a better idea. In terms of the Law we have to keep all documents for 10 years. After that we can destroy documents except those involving anything to do with the design of the project . ( We are a firm of civil,structural and mechanical Engineers ) I was intending to focus on those projects over ten years and destroy all non relevant documents while scanning all documents and drawings that cannot be destroyed or could have value to our firm.

Document Management Software probably covers a very large range of software. I am looking primarily at the scanning, archiving, storage and retrieval of information.I had assumed that we would not be looking at a cloud solution but having our own storage and back up.

Any advise on what I should be researching and looking into would be greatly appreciated.

regards Andrew