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Mobile analogue or hybrid organisational and time-management system

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Posted by washere
Feb 13, 2018 at 11:04 PM


I developed a note taking outline method at college years ago which I learned to hide too, as many would come to query after each new class. I have developed it greatly since. Then a couple of years ago I realized I had fallen into a misconception which is quite common. That a magic software, or few, and/or notebook writing method would make me: more creative, fix time/other management problems, be more efficient etc etc. As I said, often the problem’s root cause(s) is elsewhere for each diff case. Which can change from period to period or person to person too. And has to be analyzed in each problem case and nothing to do with an app or a notebook method. Like a mental Systems Analyst. I also realized, one does not want to face that particular root cause(s) usually, maybe it is just me, but somehow I don’t think so. C’est la vie.


Posted by Franz Grieser
Feb 14, 2018 at 09:11 AM


Sorry to tell you washere: It’s not just you. :-)
It’s me, too. And I know a lot of guys and gals who qualify, too.


Posted by washere
Feb 14, 2018 at 01:23 PM


Franz Grieser wrote:
Sorry to tell you washere: It’s not just you. :-)
>It’s me, too. And I know a lot of guys and gals who qualify, too.

Yes probably, no magic app even after we get full AI.



Posted by Dr Andus
Feb 17, 2018 at 01:21 PM


washere wrote:
>There are structural & ontological issues with OP, P.S. & P.P.S.
>analysis to begin with imho. Both in regards to analysis & possible
>solutions, search trees, intuition etc.

There is another aspect to it: your organisational system is only as resilient as the last crisis that it had survived.

I had a perfectly good system that served me well for some years and I’m known as a fairly organised person.

But then I hit some new peaks of demands on my time and attention (call it a “perfect storm”) from various directions, which broke my system, hence the need to adjust to a ‘new normal’, and to be able to deal with these new peaks.

I’m talking about “black swan” events, “unknown unknowns.” It’s hard to prepare for those.

One thing I learnt from this experience is that the time durations of certain routines had to change. Something I might have been able to do on a daily basis (review all unread emails in my mailbox) turned into a weekly or even monthly cycle.

The same for even reviewing my todo list in WorkFlowy. When the going gets tough, tasks demonstrate their priorities naturally, in the sense that either other people start chasing you, or that every day is just dealing with what’s due on that day or what has already been missed days ago.

The whole experience did make me curious about how people at the cutting edge manage, such as CEOs or heads of state. I guess the difference is that they have large teams managing their priorities for them, which must help. But they are also responding to breaking news and rolling events, so priorities must be shifting by the minute.

I’m still tinkering with my new hybrid system. The digital part remains the same (WorkFlowy, Google Calendar, Google Sheets, ConnectedText, Boogie Board Sync), but I also added a 300x400mm whiteboard (to be kept in the office) to the analogue part, which also consists of a Silvine Pocket Notebook (Ruled, with Marker Ribbon 160 pages, 143x90mm), post-it notes, a pencil, eraser, and colour pens.


Posted by washere
Feb 17, 2018 at 05:27 PM


>I’m talking about “black swan” events, “unknown unknowns.” It’s hard to
>prepare for those.

>The whole experience did make me curious about how people at the cutting
>edge manage, such as CEOs or heads of state.

I learnt can’t prepare for everything, it’s not a Newtonian world, it’s chaos theory with regular black swans, mainly bottom-up instincts needed not top-down categorization, learnt to be less rigid, more intuitive, shrink following events, reschedule, juggle.

Also as said, not just digital & paper, learnt to train mentally where I regularly fail, still trying & far short, that’s what billions of people & animals have evolved to do well. Many tailored potentials possible.

That’s what many local general practitioners have learnt to do, think on their feet, “doctors time management” problems is a big field with many tips & tools & courses.


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