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"designing a personal knowledgebase"

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Posted by Alexander Deliyannis
Sep 6, 2014 at 02:35 PM


MadaboutDana wrote:
>It’s a very powerful feature, and has made me very happy! It means
>DEVONthink can be used as a hierarchical information manager in just the
>same way as any more conventional two-pane outlining tool, but with the
>added advantage that you can spontaneously decide to group/ungroup a
>large selection of items on the spur of the moment.

Can the same item belong to more than one groups? Or would one need to use tags/labels for that?


Posted by MadaboutDana
Sep 6, 2014 at 02:45 PM


No, I don’t think so - at least, I can’t see/find any way of doing that. You’d be looking at tags and labels, in that case, and presumably making use of the (Auto) Classify function as well. I won’t pretend I know how that works, because it’s not available in the Personal edition!

It’s worth mentioning that items in DEVONthink can link to other items, in certain instances. Again, I’ve not explored this in detail yet, but if you’ve got a text/rich-text/editable item, you can link from *within* the item to any other item. Since you can turn more or less anything in DEVONthink into an editable text item, this represents another level of flexibility.

There’s also a general ‘Link to…’ box, which may offer even more options, like linking to targets within other items, but… no, I’ve not explored that yet.

I can see I’m going to have to reinstall the Pro edition! But I refuse to be pressured into installing the Pro Office edition! Aaarrgh!


Posted by Paul Korm
Sep 6, 2014 at 02:48 PM


An item can belong to as many groups within the same database as you wish.  “Replicate” the document or “Replicate” a group—⌘L (command-L), and move the replicants where you wish.  Or, select a document or group and use the “Replicate to” contextual menu item to send the replicant to a destination in that database.  Replicants are similar to aliaes—they are pointers to the same document.  There is only one physical document—changing any aspect of any replicant changes all replicants simultaneously.  Replicants cannot cross databases.  The Tools > Show Info command for a selected document or group will tell you where all the replicants for that document or group.

I recommend Joe Kissell’s book (Take Control of Getting Started with DEVONthink 2—http://www.takecontrolbooks.com/devonthink-2), as well as the various tutorials in Help > Support Assistant.


Posted by Paul Korm
Sep 6, 2014 at 02:50 PM


DEVONthink’s user forum is a broad and deep resource for all experience levels, and the support staff is very friendly and helpful.


Posted by Mark
Sep 6, 2014 at 03:38 PM


Check out the Hacker News discussion of this. Lots of interest to people here.



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