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MyPersonalProductivity

 

The misguided distinction between events and tasks

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Posted by Dellu
May 26, 2018 at 01:55 PM

 

The problem of calendar events is that you cannot check them off.

Assume you have planned a meeting from 1PM to 5PM.
Fortunately finished the meeting at 2PM. Now, you have 3 more hours to schedule and accomplish more tasks.

With the calendar event, you have to either change the Schedule or delete it; no way that you mark it “done”, and log it so.
With the system like GetPlan (where Events are treated as true tasks), you can check the planned task off; and free the time slot for the next task.

This is also useful to review or evaluate the discrepancy between the plans and the actual executions because you can compare the planned time with the actual time the task was checked off (done).

 


Posted by Dellu
May 26, 2018 at 02:00 PM

 

Hugh wrote:
Personally, I prefer a “separation of functions”, that, say, OmniFocus
>allows, with dragging and dropping of tasks, into, say Fantastical. That
>way you can use a top-notch task manager alongside a top-notch calendar
>application.

Yes, I have tried your combo before. I had some issue that I don’t remember now. I also tried the paper (PDF) template you suggested in one of the discussions in this forum. the paper template worked nice for couple of weeks, until I run out of the printed papers.

Questions about your current combo:

Can Fantastical feed back and modify the task in OF in cases you check the schedules in fantastical?
what happens with the schedule in Fantastical when you check the task done in OF?

 


Posted by Jerome G
May 26, 2018 at 02:17 PM

 

Hi Dellu,

Even though it’s slightly off topic, let me elaborate a bit on your request.

It looks to me you’re looking for something that some people name ‘Total Task Scheduling’ (i.e. all tasks end up in a calendar whether they have a fixed time slot like an appointment or a meeting, or they have no fixed date, or maybe they just have a deadline). I’ve personally switched to this approach after trying a bunch of different methods (including GTD and variants).

I’m now using an automated task scheduling app that I love (https://www.skedpal.com/, it’s not free but we’re all CRIMPers right?), if you want to understand more about total task scheduling, I can recommend the website and the books of Francis Wade (http://scheduleu.org/ and the book ‘Perfect Time based productivity’ ISBN 1985030616).

I’m now using SkedPal, together with a kanban board (self-hosted open source tool: https://kanboard.org/) to do fine-grained prioritization and process my inbox.

Please note I’m not affiliated in any way (nor do I have any kind of relationship) with the people and companies mentioned in this post.

Cheers /jerome

 


Posted by JDS
May 26, 2018 at 02:25 PM

 

Jerome G wrote:
Hi Dellu,
> >Even though it’s slightly off topic, let me elaborate a bit on your
>request.
> >It looks to me you’re looking for something that some people name ‘Total
>Task Scheduling’ (i.e. all tasks end up in a calendar whether they have
>a fixed time slot like an appointment or a meeting, or they have no
>fixed date, or maybe they just have a deadline). I’ve personally
>switched to this approach after trying a bunch of different methods
>(including GTD and variants).
> >I’m now using an automated task scheduling app that I love
>(https://www.skedpal.com/, it’s not free but we’re all CRIMPers right?),
>if you want to understand more about total task scheduling, I can
>recommend the website and the books of Francis Wade
>(http://scheduleu.org/ and the book ‘Perfect Time based productivity’
>ISBN 1985030616).
> >I’m now using SkedPal, together with a kanban board (self-hosted open
>source tool: https://kanboard.org/) to do fine-grained prioritization
>and process my inbox.
> >Please note I’m not affiliated in any way (nor do I have any kind of
>relationship) with the people and companies mentioned in this post.
> >Cheers /jerome

I have been using Skedpal, and I find it very effective and flexible with respect to scheduling tasks.

 


Posted by Dellu
May 26, 2018 at 02:32 PM

 

JDS wrote:

>I have been using Skedpal, and I find it very effective and flexible
>with respect to scheduling tasks.

Yes, I also heard about it. but, the pricing seems too high: 14$ per month is heck of a price.
are you paying 14$/month, or are there other ways around?

 


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