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Mobile analogue or hybrid organisational and time-management system

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Posted by washere
Feb 11, 2018 at 05:15 PM


+ There are structural & ontological issues with OP, P.S. & P.P.S. analysis to begin with imho. Both in regards to analysis & possible solutions, search trees, intuition etc.

It’s best to start with the most simple needs, categories, procedures, solutions etc & build up tools that way. Like natural selection. That evolution would be different for each person. Simple to Complexity.
KISS: Keep It Simple Stupid

+ I’d start with at least 3 categories branding:
  + Must-Do
  + To-Do
  + Might-Do
Might add more later.

+ I’d also learn about 80/20 rule, aka the Pareto Principle

+ Might look at the analogue personal Kanban I posted a while back here:


+ Also I wrote about analogue & digital not being enough. Mental modelling is actually the most important. It requires a chosen methodology though, and gradual training. Just like going to the gym. But that’s another whole discipline, beyond this forum.


Good luck.


Posted by Paul Korm
Feb 11, 2018 at 05:32 PM


I agree entirely.  Chronesthesia, prospective memory, memory of the future, etc.  Physically writing something down is the best way to put something into future memory.  Digital planning just doesn’t work that well.

washere wrote:
>Mental modelling is actually the most important.


Posted by washere
Feb 11, 2018 at 05:54 PM


Paul Korm wrote:
I agree entirely.  Chronesthesia, prospective memory, memory of the
>future, etc.  Physically writing something down is the best way to put
>something into future memory.  Digital planning just doesn’t work that
> >washere wrote:
>>Mental modelling is actually the most important.

That’s one of the pre modern teaching techniques that did work. Like using a foreign word a few times in different context, instead of just hearing or reading it, when learning new languages, it then sticks. Pre modern seminary techniques were quite different, as were ancient Greeks or Indians. They might teach/discuss the whole day about a paragraph, usually just a page. Heidegger taught the old way, Derrida said he’d only read a few books thoroughly and properly, about a hundred, in his whole life etc. Not knocking new methods, I mix both.

WRT techniques for memory indexing & then mental modelling & then simulation, plus training, everyone has to develop their own using whatever works for them, that’s been my experience anyway. Incorporating paper &/or digital notes/outlines/Mindmaps etc. too. All 3 methods can be used anytime in the process. Useful for schedulingb, project planning & Operational Research methods too.


Posted by Chris Murtland
Feb 11, 2018 at 06:01 PM


Interesting topic. I agree that there is something about working with physical representations that can break one out of the digital monotony. Everything digital takes on a certain homogeneous feel (and lacks tactility), and this is exacerbated by the fact that it is overwhelmingly pervasive in all areas of life.

I don’t really have a system for the analog part, but as I get older and more burned out on the digital world, I increasingly have a few high level things represented on ad hoc index cards that I can shuffle, arrange spatially, tape to the wall, manually tear up, etc.

You might look at getting a sand hourglass as well?


Posted by Alexander Deliyannis
Feb 11, 2018 at 08:58 PM


This is the format I use; 38x55 mm. Big enough for 4 lines in my rather spacious handwriting, small enough to discourage overwriting.

I’ve been relying on these for a year now, and it has worked _for_me_ better than any other system I’ve ever used. I’ve reduced it to the bare minimum: the sticky notes, a pen and a day-per-page notebook.

I have just one rule for their use: whenever I think of something I need to do, I write it down immediately. The process is simple enough to be completed in a few seconds, allowing me to resume whatever I was doing without any problem.

To make the process even faster, I have a set of notes and paper in every room, and in every piece of luggage I may use.

Paul Korm wrote:
There are smaller-format (1” square) stickie notes available.
> >I’d also suggest the Kokuyo Jibun sticky notes and their sticky to-do
>notes.  Available at a reasonable price from JetPens (and others)
> >https://www.jetpens.com/Kokuyo-Jibun-Techo-Film-Sticky-Notes-Mini-B6-Slim/pd/21861
> >
>Franz Grieser wrote:
>>First idea that comes to mind: small stickies (Post-It) instead of
>>>cards. You can stick them in a notebook and move them around on the
>>>page, if needed.
>>>You could also use different colors for different tasks or priorities.
>Dr Andus wrote:>That’s an excellent suggestion, thank you very much!
>I’ve just tested
>>it, and while 4 post-it notes don’t quite fit side-by-side exactly in
>>3"x5” notebook, it’s still doable with a little overlap, so this would
>>actually do the trick. I will give this a try next week in a real-life


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